The handover record documents the condition of the property when the tenant receives it. It is the best defense, for both sides, against a disagreement when it is returned.
What to record:
Condition by room. Walls, floors, ceilings, doors and windows in each space, noting existing scratches, damp or damage.
Fixtures and finishes. Kitchen, bathrooms, taps, water heater, and everything handed over installed and working.
Inventory of furniture and items, if the property is furnished.
Readings and keys. Utility meters and the number of key sets handed over.
Evidence. Dated photos or video, signed or accepted by both parties.
At the end of the lease the property is compared with the record. Normal wear from use is not the tenant responsibility; damage is. A clear inventory prevents unfair charges and unfounded claims.
General information, not legal advice.